Catch-Up Bookkeeping

Getting Your Real Estate Books Back on Track

It happens more than most investors want to admit. You bought a few properties, handled the bookkeeping yourself for a while, then things got busy. A few months slipped by. Then a year. Now you’re staring at a pile of bank statements, receipts, and transactions that need to be sorted, categorized, and reconciled.

Catch-up bookkeeping is how we fix that. We work through your backlog systematically, whether it’s three months or three years, and bring your real estate financials up to date.

Who This Is For

• Real estate investors who haven’t reconciled their books in months or years
• Landlords with transactions sitting uncategorized in QuickBooks or a shoebox
• Property owners who need current financials for a refinance, tax filing, or new acquisition
• Investors switching from spreadsheets or manual tracking to a proper bookkeeping system

What’s Included

Full transaction reconstruction. We pull bank and credit card statements for the gap period and categorize every transaction by property, entity, and expense type.

Account reconciliation. Every bank account, credit card, and loan gets reconciled month by month so your balances tie out correctly.

Chart of accounts cleanup. If your existing chart of accounts is a mess (duplicate categories, vague names, no property tracking), we restructure it for real estate before we start entering data.

Entity separation. If transactions from multiple LLCs are mixed together, we untangle them and set up proper books for each entity.

Historical financial statements. Once the catch-up is complete, you get profit and loss statements and balance sheets for each period we reconstructed. Your CPA can use these directly.

Transition to ongoing bookkeeping. After the catch-up is done, we can move you into our monthly bookkeeping service so you never fall behind again.

How the Process Works

1. Assessment call. We review how far behind you are, what records you have, and what the end goal is (tax filing, refinance, clean slate).
2. Document collection. We request bank statements, credit card statements, loan documents, and any receipts or records you have.
3. Systematic reconstruction. We work through each month chronologically, categorizing transactions, reconciling accounts, and flagging anything that needs your input.
4. Review and delivery. We walk you through the reconstructed financials so you understand the current state of your books.
5. Handoff or continuation. You can take it from here, or we transition you into our monthly bookkeeping service.

What to Expect

Catch-up bookkeeping takes time. A few months of backlog might take a week or two. A year or more can take several weeks depending on transaction volume and how many entities are involved. We’ll give you a realistic timeline upfront so there are no surprises.

The goal isn’t just to check a box. It’s to give you a clean, accurate financial picture of your real estate portfolio that you and your CPA can rely on going forward.